File Submission Specifications
It is critical to the success of your job that we work together
very closely before you submit your files for print. With the countless
prepress production systems that are on the market today and with
as many different workflows that are employed by printers, it is
almost impossible to develop universal submission standards.
At Hederman Brothers, we have developed our Electronic Prepress
Submission Specifications in accordance with our unique production
and manufacturing systems' requirements. Before you begin designing
your publication it is important that you understand such things
as the live copy area dimensions, minimum bleed area, needed resolution
of scans, and acceptable file formats, just to name a few. We encourage
you to review our specifications or call your Account Executive
if you have any questions.
Pages
- All pages are to be built to the actual final trim size of
your project. For instance: if your final publication size is
8 3/8" x 10 7/8" your document size should be set accordingly.
- All bleeds should exceed the final trim size by a minimum of
1/8".
- All copy should be kept a minimum 1/4" from final trim.
Type
- All type should be easily read and of a dark density.
- To maintain quality, black line copy should be a minimum 6-pt
sans serif medium font.
- Fine lines and rules should be restricted to one color.
- Specify rule width to maintain consistency. The use of "hairline"
rules should be avoided.
- Reverse lettering should be used within a minimum number of
screens.
- Type may be reversed out of screens, PMS areas, or separations.
- To maintain quality, reverse type should be a minimum 8-pt sans
serif bold face font.
- Please set black objects and type over 18 pt to be 60C, 40M,
40Y, 100K.
- Type should extend no closer than 1/8" of trim.
- Fonts should be Type 1 PostScript fonts. Type 1 fonts require
screen and printer fonts to be supplied with submission.
- Please avoid the use of TrueType fonts if possible. Truetype
fonts do not yield consistent results.
Scans
- TIFF files should be saved with no LZW compression.
- EPS files should be saved with Mac preview and Binary encoding
and no compression.
- Copy Dot scans must have a resolution of 2400 dpi.
- 8-bit (grayscale) and 24-bit (color) scans should have an effective
resolution between 225-350 dpi.
- Linework scans should have a minimum effective resolution of
600 dpi.
- Total ink coverage of a scan should not exceed 320%
- Images should be scanned as close to 100% of final size as
possible.
Files, Applications, & Folders
- TIFF files should be saved with no LZW compression.
- EPS files should be saved Mac preview with Binary encoding and
no compression.
- For page layout on the Macintosh, use QuarkXPress, Pagemaker,
and In Design. For page layouts on PC, use QuarkXPress and Pagemaker.
All In Design jobs on PC will be converted to Mac.
- Accepted support programs include: On Macintosh, Photoshop,
Illustrator, and Freehand. On PC,Photoshop and Illustrator.
- Please avoid the use of special characters in file and folder
names such as: < > / \ : * ? " |
- PostScript files are to be written according to specifications
outlined in PostScript Submission for Computer to Plate (PDF)
customer guide.
File Formats (Standard)
Hederman Brothers accepts the following page layout applications
in order of preference:
Macintosh
-
InDesign
- QuarkXPress
-
PageMaker
PC
-
InDesign
- QuarkXPress
-
PageMaker
Hederman Brothers will also accept support files created in the
following applications:
Macintosh
- Photoshop
- Illustrator
- Freehand
PC
Hederman Brothers accepts the following image file formats in order
of preference:
- EPS or EPSF — Encapsulated PostScript
- TIFF — Tagged Image File Format
- DCS — Desktop Color Separations
File formats (Non-Standard)
Hederman Brothers has the ability to process files generated from
many different types of programs such as Microsoft Word or Publisher.
These files may take extra steps during production which would incur
additional charges. Please contact your Sales Representative or
Job Manager if you wish to supply any type of file other than those
listed above under File Formats (Standard), accepted page layout
and support files.
Source File Submission
If you are submitting source files, (i.e. Quark, PageMaker, fonts,
graphics, etc.) the elements you need to include on or with your
transportable media are:
- Page layout files
- All printer and screen fonts
- EPS and/or TIFF files used in your documents
- Hard copy proofs
PostScript and PDF File Submission
Hederman Brothers prefers that PDF files, which have been saved
with the “Press” job options, be supplied for all ads.
These PDF files should have a resolution of at least 1200 (2400
is preferred) and must have all fonts and images imbedded. The PDF
must either include bleed or be created 1/4” larger in both
height and width to compensate for bleed.
Accepted Media
Hederman
Brothers
can
currently
accept
the
following
types
of
Macintosh
formatted
transportable
media:
-
CD-ROM's
-
DVD
- LaCie
5.2
GB
DVD-RAM
- Floppy
Disks
- Firewire
Drives
- USB
Thumb
Drives
As technology changes we will update the list of removable media
that we will accept. If you would like to submit files using other
types of removable media, please contact your Job Manager to make
sure we have a compatible drive.
Electronic File Transfer (FTP, e-mail, etc.)
Hederman
Brothers
has
the
ability
to
receive
files
via
email
or
FTP
transmittal.
Files
attached
to
e-mail
must
be
less
than
4MB.
Any
file
over
4MB
can
be
uploaded
to
our
FTP
site.
Please
contact
your
Sales
Representative
to
have
an
FTP
account
set
up
or
to
receive
the
address
for
our
general
account.
All files sent via email or FTP must be compressed with a program
such as ZipIt or StuffIt to insure that their file structure stays
intact and to aid transfer speeds. Jobs submitted via electronic
file transmission must have a soft Proof of the job (PDF, tiff,
etc.) or a faxed copy of the job must be sent.
Hard Copy Proofs
Accurate hard copy proofs are vital to ensure the integrity of
the final product. We cannot process your electronic files without
furnished hard copy proofs. Thank you for respecting our legitimate
desire to provide you with the smoothest production process available
by providing the following proof items with every project:
- Hard copy laser proofs. We cannot be held responsible for the
integrity of the final product without a hard copy proof since
this is used as a quality control device.
- Print your proofs with file name, crop marks, and date and time.
Click the registration marks option in the print dialog box when
printing from PageMaker or Quark Xpress.
- Hard copy proofs that match the supplied electronic files. This
is critical to our internal quality control process.
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